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How long does it take to set up an exhibition stand?
As of: May 2026
Quick & concise: Setup time
A modular exhibition stand can be set up in just a few hours – and a 12–20 m² stand even by one person in around 30–60 minutes. No tools are required.
For larger custom builds, setup often takes one to two days, as they must be erected by professional stand builders.
How much time you need to allow for stand setup depends primarily on the construction type and the stand size. The difference is significant: while a modular stand can be ready in under an hour, elaborate custom builds take several days. This guide provides you with specific benchmarks and tips for relaxed setup planning.
Setup time by construction type
The construction type is the biggest factor. A modular exhibition system is designed for fast, tool-free setup; a custom build is a made-to-measure construction with the corresponding effort. For a detailed look at the different stand types, refer to our guide What types of exhibition stands are there? →
| Construction type | Typical setup time |
|---|---|
| Modular stand (small) | 30–60 minutes |
| Modular stand (medium) | 1–2 hours |
| Modular stand (large) | half a day |
| Custom stand | 1–2 days |
| Two-storey stand | 2–3 days |
Setup time by stand size (modular)
For modular stands, the time can be estimated well. The following values apply to a modular exhibition system like ayble’s. Setup is particularly fast for a mobile exhibition stand, which is specifically designed for compact transport and tool-free assembly.
| Stand Size | People | Setup Time (approx.) |
|---|---|---|
| up to 12 sqm | 1 | approx. 30 minutes |
| 12–20 sqm | 1 | 30–60 minutes |
| 20–40 sqm | 1–2 | 1–2 hours |
What affects setup time?
- Construction type: Modular takes hours, custom takes days – this is the biggest lever.
- Stand size: More floor space and more wall elements mean a longer setup time.
- Technology: Lighting, screens, power and media connections take additional time.
- Experience: If you have set up the stand before, you will be significantly faster the second time.
- Preparation: Reviewing the instructions and having all materials complete prevents delays.
Tips for a smooth setup
- Make early use of the organiser’s setup days and plan in a buffer.
- Review the setup instructions in advance, ideally during a trial setup.
- When unpacking, check completeness against the packing list.
- Assemble the basic frame first and connect the technology last.
- If you have limited time on site, add a setup service.
Specific step-by-step instructions and tips for self-assembly can be found in the guide Setting up your exhibition stand yourself →
Frequently Asked Questions (FAQ)
How quickly can a modular stand be set up?
A small modular stand up to 20 m² can be set up in around 30–60 minutes – by one person and without tools. Larger modular stands take one to two hours.
Why does a custom stand take so much longer?
A custom stand is a made-to-measure construction erected by stand builders – often with special structures, heavy technology and structural verification. This usually takes one to two days.
Do I have to do the setup myself?
No. With a modular stand, you can set it up yourself or add a setup service. Both are possible with ayble.
How much time buffer should I allow?
Allow at least twice the pure setup time – for delivery, technology, decoration and unforeseen delays. Use the setup days as early as possible.
Conclusion
Setup time depends primarily on the construction type: a modular exhibition stand can be ready in 30 minutes to a few hours, while a custom build takes one to two days. If you want to be fast and independent, a modular exhibition system is clearly the best choice – tool-free, predictable and can be set up without prior experience.
Quick to set up, professional in appearance
We will be happy to advise you without obligation and suggest the right modular exhibition stand for your space and your objective – set up in minutes, including an all-inclusive price per event.
